Speaker FAQ’s

When and where are these co-located events taking place? How do I get there?

Lubricant Expo and The Bearing Show take place March 19 – 21, 2024 at Huntington Place – Detroit, Michigan 

Daily conference timings for each track are listed below:

Venue Address: 

Huntington Place, 1 Washington Blvd, Detroit, MI 48226, United States  

For travel advice, please click  HERE 

To view the site map, please click  HERE 

 

I am driving to the venue – where can I park? 

  • Parking spaces for the disabled using both regular vehicles and vans are available in each Huntington Place garage 
  • For more information, please click  HERE 

 

Who is my main point of contact? 

  • For ALL questions in the run up to the show, please contact our Speaker Laison Officer, Louise Johnson: louise.johnson@event-partners.com 
  • Please ensure you have confirmed your mobile number (or that of a member of staff who is accompanying you) prior to the event, just in case we need to contact you onsite. 
  • Your mobile number is for our production purposes only and will NOT be shared/ passed on to third parties. 

 

Who is my main point of contact when I arrive? 

 

When should I arrive and where do I go? 

  • ALL speakers should check-in at the Speaker Room, no later than 1 HOUR prior to the start of your session 
  • Upon arrival, if you have not already pre-printed your speaker badge at home, please do so at one of the badge collection counters in the Registration Area in the foyer, outside Hall B, at Huntington Place 
  • The Speaker Room is located on Level 3 – Room 313B 
  • Arriving well in advance of your session will allow time for you to meet with the production team/ onsite technicians to review your final presentation file and familiarise yourself with the theatre and AV set-up. We want to make sure you are 100% comfortable when you step up on stage! 
  • The Speaker Room will be at your disposal for the duration of the event. There will be technical support, wi-fi, light refreshments and meeting facilities  

 

Where is my session taking place? 

  • Track 1 is at the front of Hall B on the left-hand side 
  • Track 2 is at the rear of Hall B on the right-hand side
     

Please review our floorplanHERE to familiarise yourself with the theatre locations.

 

Where can I view the conference agenda? 

  • To view Lubricant Expo and The Bearing Show conference agenda, please click HERE
     

Do I need to pre-register as a speaker? 

  • NO – we will take care of this for you! 
  • We will email your badge to you prior to the event – we kindly ask that you print it prior to arrival, to fast track your entry and minimise queuing onsite 
  • Alternatively, please visit one of the badge collection counters in the Registration Area in the foyer outside hall B, when you arrive; one of the team will be happy to assist you.  

 

How can I promote my speaking opportunity to my industry network? 

  • To help you promote your involvement in the show, we have prepared personalised speaker posts for you to use, as well as a generic email banner 
  • These assets can be found here:LNA & BNA Speaker Marketing Assets 
  • If you require edits to your materials or further bespoke speaker marketing materials, please email  rachel.seligman@event-partners.com
     

What sort of set-up can I expect in my theatre? 

  • Our conferences are free-to-attend, taking place in theatres on the show floor
     
  • These theatres are semi-enclosed (not sound-proofed) to limit noise pollution from the show floor
     
  • Session Moderators will be responsible for welcoming attendees, introducing speakers, keeping sessions running to schedule and assisting with Q&A portions of the programme
     
  • The technicians in the theatres will be responsible for launching your presentation for you. You will then take control of your file, advancing slides with a wireless presenter/ clicker
     
  • At the lectern you will be able to view any notes that are incorporated into your presentation file on the comfort monitor positioned next to the lectern (these notes will not be visible to the audience or to the other panellists on-stage)
     
  • You will be equipped with a handheld microphone when seated and a gooseneck microphone at the podium when making your presentation
     
  • Panel discussions will take place on-stage in comfortable lounge style seating with low water tables (NOT at a traditional panel desk)
     
  • Please take the seating formation on-stage (i.e. no desk in front of you) into consideration when choosing what to wear. 
     
  • There will be countdown timers positioned to be clearly visible from the lectern and seating area on-stage, to help speakers adhere allocated talk/ discussion/ Q&A times
     
  • There will be a large comfort monitor positioned to be visible at the panel discussion area on-stage, so those seated can easily view slides being presented
     
  • Individual water bottles will be readily available to you – don’t forget to take yours with you when you go to the lectern to speak!
     
  • IMPORTANT: Speakers are kindly reminded that the stage is a raised platform and that you are responsible for your conduct whilst on it. Whilst it will be barriered and hazard taped where necessary, it is important to avoid non-performance edges of the stage at all times. The stage is also carpeted in a bright colour to differentiate between this and any walling/ backdrop installed next to it. Should you need assistance alighting or leaving the stage, please let one of the technicians know, who will be happy to assist. 

 

Will my presentation file be made available to conference attendees? 

  • Final presentation files will be made available to attendees in PDF format on our website, post event
     
  • If you wish to opt out of your file being included in our proceedings, please email Louise Johnson: louise.johnson@event-partners.com
     
  • Speakers presenting sensitive/ confidential content may wish to provide us with an alternative proceedings file with this content removed
     
  • Speakers supporting their speaking opportunity with a simplified presentation file, may wish to provide us with a more in-depth/ annotated proceedings version
     
  • Alternative/ supporting conference proceedings files must be provided no later than 1 March 2024 

 

Will the conference be photographed/ videoed? Will audio be recorded? 

  • We will capture conference audio, to be shared as part of our post-event conference proceedings
     
  • We may capture some conference session photographs/ video in order to create promotional materials for future marketing activities
     
  • Apologies, but we cannot fulfil requests to video entire sessions, on the behalf of speakers 

 

Have you secured any preferential rates at nearby hotels? 

  • Please click HEREto book one of our partner hotels through our official accommodation provider, Langham Travel

 

How will my data be handled? 

  • By confirming to speak/participate at these events you are providing consent to add your details to our database and for us to contact you in connection with these and other related events.
     
  • For further information on how your data will be used, please view our  privacy policy.

Resource Centre

Please click on the links provided below to access further information that will help you prepare for your speaking opportunity: